For medical practices with several clinicians and a front desk
Practice management software for medical practices: scheduling, clinical records and invoices with Sistema TS
One calendar for clinicians and rooms, one record per patient that the whole practice can find, and different permissions for whoever books, examines and invoices. From €45 a month, and we call you back within 24/48 hours to set it up and import your data.
★ 4.9/5 on Capterra · FSE 2.0 accredited · Support in Italian
One calendar for the whole practice
Clinicians and rooms in the same calendar, reminders by SMS, email and WhatsApp, online booking from your website
Everyone sees only what they need
Whoever books cannot open the records and whoever invoices cannot edit them: role-based permissions and an access log
Invoices and Sistema TS for everyone
You invoice from the patient record, many documents go to Sistema TS — Italy’s Health Card System — in one go, and each person’s work shows up in the reports
“We found [BeebeeDoc] really complete and affordable. […] But its real strength is support: timely and effective both in real time, via chat for small issues, and for deeper topics.”
Marco B., physiotherapist, verified review on Capterra
For a practice with several people
BeebeeDoc: the medical practice management software that brings order when the team grows
When new staff join, there's a risk of losing control of appointments, records, payments, and patient communications. BeebeeDoc is a platform for medical practices that centralizes processes and allows you to work in a coordinated manner: everyone sees what they need, data remains consistent, and you have an always-updated overview. Start your free 15-day trial: everything is cloud-based, requires no installation, and comes with dedicated support.
Where to start
Clinical records, scheduling and invoices with Sistema TS in one practice management software
You start with these three features, the ones used every day. Graphometric signature, video calls, practice reports and insurance management come later, when you need them, without switching software.
Medical records
Medical history, reports, images and consent forms live in the patient record. You build assessment forms with the fields your specialty needs, and each colleague sees the history if you give them permission.
Appointment diary
Clinicians and rooms in the same calendar. Reminders go out by SMS, email or WhatsApp, and patients can book on their own from the practice website.
Invoices and Sistema TS
The invoice starts from the patient record and goes to SdI as an electronic invoice. The data reaches Sistema TS (Italy’s Health Card System) without uploading files to the portal, and you can check the outcome document by document.
Control and collaboration
When you work with multiple figures, you need a management system that assigns roles and responsibilities
More people means more steps, more tasks, and more opportunities for error. BeebeeDoc reduces complexity with clear workflows and a single database: shared calendar, updated patient records, and always traceable documents. This way, you avoid duplicate records and everyone has the same version of the information.
BeebeeDoc is a cloud-based healthcare management system designed to be simple to use, yet comprehensive when your workload increases: manage appointments, records, invoices, and payments in an organized manner. Communicate with patients via SMS, email, and WhatsApp and maintain an up-to-date overview of your activity.
Customizable access levels They let you decide who can see or edit what. Set permissions based on your rules and team structure, protect patient data, and streamline work between different people.
Customizable access levels
As your team grows, protecting data and distributing tasks becomes essential. With BeebeeDoc, you can define permissions and responsibilities in minutes.
For example, you can:
- Allow full access only to the study coordinator
- Divide billing and collections by specialist
- Make some personal data or sections of the patient record private
- Restrict information editing to specific roles
This way you reduce errors, avoid unnecessary access and everyone works with consistent and up-to-date information.
Send invoices to the TS System
Electronic submission in just a few clicks, even for many documents
As volumes grow, submitting healthcare expenses can become a bottleneck. With BeebeeDoc, you can reduce the number of steps: send invoices to the TS System directly from your management system, check the outcome, and manage any errors without manually uploading files to the portal.
Report for specialists
When the numbers increase, clarity is needed: you always know who worked, on what, and with what results.
You have access to a count of each specialist's workload, with different views depending on how you measure activity: number of appointments, turnover, number of treatments, or a personalized price list for each specialist.
Online reservations directly from the site
Reduce calls and messages: patients book themselves, you stay in control.
With online booking, you have a dedicated page for your practice, ready to share on your website, social media, or via personalized invitations. Patients can easily book your specialists, and the schedule updates automatically.
Other features
What else there is besides records, calendar and invoices
Features you add when you need them, in the same software.
01.
Practice reports
Income and expenses by period, new and returning patients, VAT report and each clinician’s workload.
02.
Messages to patients
SMS, email and WhatsApp messages are sent from the software, also as automatic reminders.
03.
Role-based permissions
Whoever books cannot open the records, whoever invoices cannot edit them.
04.
Advanced electronic signature
On a tablet in the practice or remotely, with a one-time code by SMS.
05.
Video call
Video calls with the patient, from the software.
06.
FSE 2.0
Accredited software: clinical documents reach the FSE (Italy’s Electronic Health Record) from the program.
Who uses it
4.9 out of 5 on Capterra, from verified reviews
Ease of use 4.9, customer support 4.9, value for money 4.8. Below are three reviews from practices that use BeebeeDoc every day. You can read the others on Capterra.
★★★★★
“I needed a simpler way to handle invoicing and Sistema TS submissions, and less than a week after purchase […] everything had already been set up and was being used effectively.”
Verified review, nutritionist biologist
★★★★★
“We found [BeebeeDoc] really complete and affordable. […] But its real strength is support: timely and effective both in real time, via chat for small issues, and for deeper topics.”
Marco B., physiotherapist
★★★★★
“Having a single system for both clinical work and invoicing, extremely intuitive and customisable. On top of that, the support team is exceptional.”
Stefano B., physiotherapist and osteopath
In use since 2017
5.7 million
appointments in the calendar
1.6 million
invoices sent to Sistema TS and SdI (Italy's e-invoicing system)
99,98%
of the time online, on a yearly basis
Partnered with S.I.F. (Italian Physiotherapy Society), A.I.C. (Italian Chiropractors Association), Pavimento Pelvico Italia, the Order of Biologists of Piedmont, Liguria and Aosta Valley and G.P.L. (Young Psychologists of Lombardy). Integrated with Physitrack for home exercise programmes. See all partnerships
What comes with the software
The software comes with help setting it up, safekeeping of patient data and access from any device.
We help you get started
We call you back within 24/48 hours of activation to set up the practice and import your data. After that, every question is answered by people who speak Italian and know Sistema TS and the FSE.
Your data is safe
Certified European data centres, encrypted data, role-based permissions, access logs and backups. On a yearly basis the service stays online more than 99.98% of the time. Poppix Srl acts as data processor under Art. 28 GDPR, and your data can always be exported in an open format.
Integrations
Payments with PayPal, Stripe or your bank’s virtual POS, recorded automatically in the software. Home exercises with Physitrack. Submission to Sistema TS and to the FSE (Electronic Health Record) from the software.
No installation
It runs in the browser, on computer, tablet and phone. Front desk and clinicians see the same data at the same moment, and updates arrive on their own.
How to choose the right practice management software for your practice
There is no single best practice management software: there is the right one for the way you work. Before looking at prices, it is worth answering four questions.
How many people will use it, and with what permissions?
A practice with a single professional has different needs from a multi-specialty clinic with ten specialists and two receptionists. If several people work on the same patients, separate roles and access levels are needed: whoever books must not see the clinical records, and whoever invoices must not be able to change them. Practice management software that does not distinguish permissions becomes a privacy problem the day the practice grows.
Are you required to use the Electronic Health Record?
If you issue medical reports, yes. FSE 2.0 accreditation is not a commercial label: it is a check by the Ministry of Health on the software, and without it the submission has to be made by hand or through third parties. It is worth asking the supplier for the accreditation number, not for reassurance.
Does the software take payments, or does it just record them?
Electronic invoicing, sending to Sistema TS (Italy's Health Card System), online payments and reminders are the part that gives hours back. Practice management software that only handles the diary leaves out the administrative work, which is what really weighs.
What happens if you change your mind?
Ask how the data is exported before you sign, not after. A supplier who does not answer that question clearly is telling you something.
Se stai valutando più prodotti, abbiamo messo per iscritto come ci collochiamo rispetto agli altri gestionali, compreso dove non siamo la scelta migliore.
When BeebeeDoc is not the right choice
If what you mainly need is acquiring new patients da un portale di prenotazione, i marketplace sanitari fanno una cosa che noi non facciamo: ti mettono davanti a persone che non ti conoscono. BeebeeDoc gestisce lo studio, non porta traffico.
If you are a hospital facility with integrations to complex regional systems and departments with dedicated workflows, enterprise practice management software has modules we do not have.
If you work da solo, you do not need roles and permissions and this is not your page: il gestionale per chi lavora da solo describes the same platform from the point of view of someone with no front desk.
How much it costs
The price depends on how many active accounts you need and on the term you choose. Below you will find the calculation for your configuration, with no activation or migration costs.
The trial is 15 days, no credit card: we do not ask for payment details to let you evaluate the software.
And if the practice is one person, or a whole clinic?
Roles, permissions and per-specialist reports matter once there is more than one of you. Someone working alone never uses them, and someone coordinating rooms and a clinical director needs more than these.
How much do you really need?
Clear pricing, proportional to use
You pay based on the number of active accounts: this way you stay under control and you don't end up with unused features on your bill.
How many accounts you need
79 €/month
for 2-3 accounts, VAT included
VAT included. No minimum term: cancel with effect at the end of the billing period. Compare the plans in the full price list.
Try BeebeeDoc for free for 15 days
Your practice is created right away with your email. Within 24/48 hours we call you to set it up and import your data.
