For outpatient clinics and multidisciplinary facilities
The practice management software for multi-specialty clinics that coordinates specialists, rooms and calendars
When a clinic grows, the challenge is coordinating multiple specialists, schedules, rooms, and administration without losing control. BeebeeDoc is cloud-based practice management software that centralizes operations and data, reduces errors, and streamlines administrative processes. Free 15-day trial: no installation and no support included.
1
A single platform for calendars, patients and documents
Roles
Permissions and visibility for management, secretarial staff, and specialists
0
Scattered papers, double entries and "word of mouth"“
15
Free trial days, no installation required
For a multi-specialty clinic
Outpatient clinic software that brings order to healthcare management, secretarial staff, and specialists
BeebeeDoc is a cloud-based healthcare management system designed to solve the typical problems of outpatient clinics: overlapping schedules, misaligned rooms, difficult-to-retrieve documents, and hours-long collections and invoices. Centralize appointments, records, consent forms, and accounting in a single platform for medical practices. The result is simple: fewer errors, faster administrative processes, and a better patient experience. You can start with a free 15-day trial, with no installation and dedicated support.
Where to start
Clinical records, scheduling and invoices with Sistema TS in one practice management software
You start with these three features, the ones used every day. Graphometric signature, video calls, practice reports and insurance management come later, when you need them, without switching software.
Medical records
Medical history, reports, images and consent forms live in the patient record. You build assessment forms with the fields your specialty needs, and each colleague sees the history if you give them permission.
Appointment diary
Clinicians and rooms in the same calendar. Reminders go out by SMS, email or WhatsApp, and patients can book on their own from the practice website.
Invoices and Sistema TS
The invoice starts from the patient record and goes to SdI as an electronic invoice. The data reaches Sistema TS (Italy’s Health Card System) without uploading files to the portal, and you can check the outcome document by document.
Complete management, without complications
The management software for outpatient clinics that simplifies daily operations
A multidisciplinary practice requires clear rules and time-saving tools. With BeebeeDoc, you can manage appointments, medical records, invoices, and payments efficiently, maintaining a complete overview of the practice. Communicate with patients via SMS, email, and WhatsApp, reducing manual tasks that slow down the administrative staff.
With the customizable access levels Assign roles and permissions to healthcare management, secretarial staff, and specialists. Each person sees and modifies only what they need, data remains protected, and collaboration becomes easier.
Management of the health department
The Medical Director always has a clear vision: records, certificates and consents always available
Customize medical records, upload certificates with expiration dates, verify privacy consents and signatures. You can sign the record directly on your tablet and archive it digitally, so you can retrieve everything in seconds when needed.
Report worked by specialists
Quantify activity clearly, without manual calculations
You always have a count of each specialist's work, with different views based on your rules: number of appointments, turnover, number of treatments or a personalized price list for each professional.
Accounting control
Accounting shouldn't slow down your office: make it faster and more manageable
Conduct targeted checks on patients who still have to pay, issue invoices quickly, manage electronic payments, and make the accountant's work easier: when due, you can send invoices in XML with the First Note, reducing exchanges and manual tasks.
Eliminate paper from the outpatient clinic
Advanced electronic signature and digital archiving: less paper, more control
Speed up consent collection and privacy with templates that automatically populate with patient data. With Advanced Electronic Signature, you can have patients, the Medical Director, and specialists sign on tablets and archive everything digitally, so you can find documents immediately when you need them.
How to choose practice management software when there are many people involved
In a clinic the software is not used by one person: it is used by the front desk, the specialists and the management, and each of them needs to see something different. Before looking at prices, four questions are worth answering.
Who sees what?
Whoever books appointments should not see clinical records, and whoever invoices should not be able to change them. In a clinic with several specialists, software that does not separate permissions becomes a privacy problem on day one, not on the day you grow.
Do the calendars really stay separate?
Specialists, rooms and equipment are three different resources and have to be booked together without clashing. Ask to see what the system does when two specialists want the same room at the same time: that is where the difference shows.
Do the numbers add up per specialist, or only for the clinic?
If you pay by percentage or by service, the per-specialist activity report is not an extra: it is the document the month closes on. Without it, the count gets redone by hand on a spreadsheet.
Does the Electronic Health Record apply to you too?
If reports are issued in the clinic, yes. FSE 2.0 accreditation is a check the Italian Ministry of Health runs on the software, not a marketing label: ask for the accreditation number, not for reassurance.
Se state valutando più prodotti, abbiamo messo per iscritto come ci collochiamo rispetto agli altri gestionali, compreso dove non siamo la scelta migliore.
When BeebeeDoc is not the right choice for you
If you are a hospital with integrations into complex regional systems and departments with dedicated workflows, enterprise systems have modules we do not have.
And if your practice is smaller than the one described here, there are two pages that fit better.
Other features
What else there is besides records, calendar and invoices
Features you add when you need them, in the same software.
01.
Practice reports
Income and expenses by period, new and returning patients, VAT report and each clinician’s workload.
02.
Messages to patients
SMS, email and WhatsApp messages are sent from the software, also as automatic reminders.
03.
Role-based permissions
Whoever books cannot open the records, whoever invoices cannot edit them.
04.
Advanced electronic signature
On a tablet in the practice or remotely, with a one-time code by SMS.
05.
Video call
Video calls with the patient, from the software.
06.
FSE 2.0
Accredited software: clinical documents reach the FSE (Italy’s Electronic Health Record) from the program.
Who uses it
4.9 out of 5 on Capterra, from verified reviews
Ease of use 4.9, customer support 4.9, value for money 4.8. Below are three reviews from practices that use BeebeeDoc every day. You can read the others on Capterra.
★★★★★
“I needed a simpler way to handle invoicing and Sistema TS submissions, and less than a week after purchase […] everything had already been set up and was being used effectively.”
Verified review, nutritionist biologist
★★★★★
“We found [BeebeeDoc] really complete and affordable. […] But its real strength is support: timely and effective both in real time, via chat for small issues, and for deeper topics.”
Marco B., physiotherapist
★★★★★
“Having a single system for both clinical work and invoicing, extremely intuitive and customisable. On top of that, the support team is exceptional.”
Stefano B., physiotherapist and osteopath
In use since 2017
5.7 million
appointments in the calendar
1.6 million
invoices sent to Sistema TS and SdI (Italy's e-invoicing system)
99,98%
of the time online, on a yearly basis
Partnered with S.I.F. (Italian Physiotherapy Society), A.I.C. (Italian Chiropractors Association), Pavimento Pelvico Italia, the Order of Biologists of Piedmont, Liguria and Aosta Valley and G.P.L. (Young Psychologists of Lombardy). Integrated with Physitrack for home exercise programmes. See all partnerships
What comes with the software
The software comes with help setting it up, safekeeping of patient data and access from any device.
We help you get started
We call you back within 24/48 hours of activation to set up the practice and import your data. After that, every question is answered by people who speak Italian and know Sistema TS and the FSE.
Your data is safe
Certified European data centres, encrypted data, role-based permissions, access logs and backups. On a yearly basis the service stays online more than 99.98% of the time. Poppix Srl acts as data processor under Art. 28 GDPR, and your data can always be exported in an open format.
Integrations
Payments with PayPal, Stripe or your bank’s virtual POS, recorded automatically in the software. Home exercises with Physitrack. Submission to Sistema TS and to the FSE (Electronic Health Record) from the software.
No installation
It runs in the browser, on computer, tablet and phone. Front desk and clinicians see the same data at the same moment, and updates arrive on their own.
How much do you really need?
Clear pricing, proportional to use
You pay based on the number of active accounts: this way you stay under control and you don't end up with unused features on your bill.
How many accounts you need
79 €/month
for 2-3 accounts, VAT included
VAT included. No minimum term: cancel with effect at the end of the billing period. Compare the plans in the full price list.
Try BeebeeDoc for free for 15 days
Your practice is created right away with your email. Within 24/48 hours we call you to set it up and import your data.
